What Should You Track in Your Superbuy Spreadsheet?
From item names to profit margins, this guide covers every essential field.
The Core Ten: Essential Fields for Every Buyer
Item Name
A clear, memorable name. Not the full listing title. Just enough to identify the item.
Product Link
The direct URL to the listing. Use a URL shortener if the link is too long.
Supplier Name
The store or seller name. Critical for repeat orders.
Unit Price
The price per item, including any agent fees.
Quantity
How many units you ordered.
Shipping Cost
Total shipping for this order.
Total Cost
Calculated automatically: (Unit Price x Quantity) + Shipping.
Tracking Number
The tracking ID for the shipment.
Status
A dropdown: Pending, Ordered, Shipped, In Transit, Delivered, Cancelled.
Notes
Any extra information: quality issues, size notes, or reminders.
Advanced Fields for Power Users
Agent Name
Which agent you used: Superbuy, PandaBuy, etc.
QC Photos
Link to your quality check photos.
Weight
Package weight in grams or kilograms.
Shipping Method
EMS, DHL, FedEx, etc.
Estimated Delivery
The date your agent estimates delivery.
Actual Delivery
The real date the package arrived.
Platform
Taobao, Weidian, 1688, etc.
Category
Shoes, Hoodies, Accessories, etc.
What NOT to Track
Do not track sensitive information in your spreadsheet. Avoid payment card numbers, agent login passwords, personal ID documents, and any information that could be used for fraud if your sheet is shared or leaked. Your spreadsheet is for order tracking, not for storing secure credentials.
Ready to Start Tracking?
Visit our main site to browse products and start building your order list today.
Frequently Asked Questions
Only if you need it. Most buyers skip images because the product link already contains the image. If you do track it, use a separate column and keep it as a text link.
Related Guides
Start Using Your Superbuy Spreadsheet Today
Start with the core ten. Add advanced fields as your needs grow. The key is consistency, not complexity.